Free toolsTime card calculator
Time Card Calculator
Turn a week of clock-in and clock-out times into total hours, overtime and pay, with lunch breaks taken off, so payroll gets the right number.
- Runs in your browser
- No signup
- Rules checked October 2026
- Updated October 2026
Time card28 Oct 2026I'm paid $ an hour in the , with overtime after h a week at ×.
Round each clock time to
Week 1
Week 2
Type times any way: 8:30 am, 8.30, 0830 or 17:30. An out time earlier than the in time counts as an overnight shift. Leave days off empty.
- Regular 40:00
- Overtime 1.5x 1:00
- Regular hours40.00 h x $20.00$800.00
- Overtime hours1.00 h x $30.00 (1.5x)$30.00
- Unpaid breaks taken off5 shifts2:30
- Total pay$830.00
Mon 8:00a-5:00p -0:30 = 8:30
Tue 8:00a-5:00p -0:30 = 8:30
Wed 8:00a-5:00p -0:30 = 8:30
Thu 8:00a-5:00p -0:30 = 8:30
Fri 8:00a-3:30p -0:30 = 7:00
total = 41:00 = 41.00 h
OT = 41.00 - 40 = 1.00
pay = 40 x 20 + 1 x 30
= $830.00Count every minute worked. Rest breaks of about 20 minutes or less are paid work time; only a real meal break (typically 30 minutes or more, fully off duty) can be unpaid. Non-exempt staff get at least 1.5x for hours over 40 in each workweek, so two weeks are never averaged. Rounding punches to the nearest 5, 6 or 15 minutes is allowed only if it evens out over time.
Source: US Department of Labor, Fact Sheet 22 · Checked Oct 2026
Free, no signup. Calculated in your browser, nothing you type is sent to us.
Stop typing times by hand. TrustHours tracks them for you.
Track hours free for 14 daysShort answer: For each day, take the clock-out time minus the clock-in time, subtract the unpaid break, then add the days up. Divide the minutes by 60 for decimal hours: 8 hours 30 minutes is 8.50 hours.
Who this time card calculator is for
Managers and small business owners adding up staff time cards before payroll, and hourly workers checking their own hours. It handles overnight shifts, lunch breaks, rounding and overtime, and shows every step.
How to use it
- Enter the hourly rate (optional), the country and when overtime starts.
- Type each day's in time, out time and unpaid break in minutes. Pick Two weeks for a biweekly card.
- Read the total, then copy the link, print it or download the CSV for payroll.
Worked example
8:00 am to 5:00 pm with a 30 minute lunch is 9:00 minus 0:30, so 8:30 or 8.50 hours. Four of those days plus a 7 hour Friday is 41.00 hours. At $20 an hour that is 40 x $20 = $800, plus 1 overtime hour at $30, so $830.
The rules this calculator uses
| Rule | What it says | Source |
|---|---|---|
| US breaks | Rest breaks of about 20 minutes or less count as hours worked. Meal breaks of typically 30 minutes or more, fully off duty, need not be paid. | US Department of Labor, Fact Sheet 22 |
| US rounding | Start and stop times may be rounded to the nearest 5 minutes, tenth or quarter hour, if it does not underpay staff over time. | 29 CFR 785.48 |
| US overtime | At least 1.5x for hours over 40 in each workweek, for non-exempt staff | US Department of Labor |
| UK breaks | Workers over 18 get one 20 minute break when working more than 6 hours a day. Paid or unpaid depends on the contract. | GOV.UK rest breaks |
Rules checked October 2026. Some states have their own meal break and overtime rules, so check with your state labor department. For the pay side, use the overtime calculator, and see how to run payroll from tracked hours and how to set a break policy for a remote team.
Time card questions
How do I convert minutes to decimal hours?
Divide the minutes by 60. 15 minutes is 0.25, 30 minutes is 0.50 and 45 minutes is 0.75, so 7 hours 45 minutes is 7.75 hours.
Is a lunch break paid?
In the US, a meal break of typically 30 minutes or more where you are fully off duty does not have to be paid, but short rest breaks do. In the UK, your contract decides whether breaks are paid.
How is overtime worked out on a biweekly time card?
Week by week. In the US each workweek stands alone, so 45 hours then 35 hours means 5 overtime hours, even though the two weeks total 80.
How do I count an overnight shift?
Enter the out time as it is, for example 10:00 pm to 6:30 am. The calculator sees that the shift ends the next day and counts 8.5 hours before the break.