Short answer: let people request missing hours and leave inside the tool, require a short reason, and approve or reject within one working day.
Missing hours
Forgotten timers, crashed laptops and dropped connections happen. Let the employee submit the missing time with a reason ("client call on phone, 10:00 to 11:30"). A manager approves or rejects, and the decision stays on the record.
Leave
Requests in one place beat messages in three apps. Everyone can see who is off, and approved leave flows into payroll rules automatically. Planning next year? Start from the 2027 federal holiday dates.
A simple approval flow
- Employee submits the request with dates or times and a reason.
- Manager gets notified and decides within a day.
- The employee is told the result, with a note if rejected.
- The approved change appears in the timesheet history.
Set a few ground rules
- How late a missing-hours request may be (for example, before the monthly cut-off).
- What reasons count (work calls, offline work, outages).
- How many days' notice leave needs.
Why it builds trust
When people can fix honest gaps without awkward messages, they stop hiding mistakes, and your payroll data gets better.
TrustHours includes leave and missing-hours requests on Team and Business plans.
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